1. Attendance

Minutes: 

Present:  Janice Kerekes, District 1;  Carol Studdard, District 2;  Betsy Condon, District 3;  Johnna McKinnon, District 4;  Ashley Gilhousen, District 5;  and Superintendent Charlie Van Zant.

2. Instructional Concerns Leading to Assessment

Attachment: 12-8-14 Board Assessment Update .pdf
Minutes: 

Superintendent Van Zant began with opening comments.  The purpose of the workshop was to bring awareness and understanding of the impact of recent changes regarding statewide student assessments.  In the absence of Diane Kornegay, Carl Hendrick, the district's Director of Information Services, presented the information using the attached powerpoint.  Steps to success include professional development for teachers, to align instruction with assessment,  and to expand the use of technology in the classroom and for online assessments.  

This is a baseline year with school and district grades released for information only.  There will be no penalties imposed on schools and districts. 

3. Technology Concerns Leading to Assessment

Minutes: Technology concerns include challenges with the new technical specifications, supporting infrastructure and accessing the assessments. 

4. Approve advertising of amendments to School Board Policy 6GX-10-1.02, The District School Board (If approved, Public Hearing will be held in January 2015)

Attachment: 12-8-14 1.02 The District School Board FINAL Combined.pdf
Minutes: 

Following a motion to approve by Mrs. Condon and a second by Mrs. Gilhousen, there was lengthy discussion with Board members providing input regarding the proposed amendments. 

Motions:
Motion to amend the main motion and revise section 1.02 E.3, Rules of Order, as follows:  Except when required by Florida Statute or State Board Rules, a simple majority will carry all board actions.	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Carol Studdard
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Motions:
Motion to amend the main motion and revise section 1.02 E.4., Agenda, as follows:  Retain sentence - No agenda item submitted by a Board member may be removed from the agenda without that Board member's authorization consent.  The agenda for Regular and Workshop meetings shall be posted for the public and other parties seven (7) days in advance of the meeting, and as soon as possible but not less than forty-eight (48) hours prior to any special meeting called pursuant to Florida Statute 1001.372(1) for any other meetings.	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Janice Kerekes
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Motions:
Motion to amend the main motion and revise by postponing action to the December 16, 2014 board meeting on section 1.02 E.9.b.1) and 2).	- PASS
Vote Results
Motion: Ashley Gilhousen
Second: Janice Kerekes
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye
Elizabeth Condon	- Aye

Motion Minutes: Following the vote, discussion ensued and the previous motion to postpone was reconsidered.

Motions:
Motion to reconsider the previous action to include all of section 1.02 E.9, Procedures for Citizen Participation.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye
Janice Kerekes	- Aye

Motions:
Motion to amend the main motion and revise by postponing action to the December 16, 2014 board meeting on the entire section 1.02 E.9, Procedures for Citizen Participation.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Motions:
Motion to amend the main motion and approve section 1.02 F.1.f, School Board Rules, striking the language as proposed.	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Motions:
Motion to approve the main motion with the noted changes and to postpone advertisement on the entire Policy 1.02 until the December 16, 2014 board meeting when the board will take action on the remaining proposed revisions to section E.9, Procedures for Citizen Participation.	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Carol Studdard
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

5. Approve Letter of Engagement for Legal Services

Attachment: 12-8-14 Letter of Engagement.pdf
Minutes: 

Following a motion to approve by Mrs. Condon and second by Mrs. Gilhousen, Superintendent Van Zant introduced Mr. Dan Sikes, the attorney he is recommending for the interim legal counsel.  Discussion followed and included questions about the length of Mr. Sikes' engagement.  The letter of engagement allows for services through June 2015.

There was discussion to continue conversation at the January board meeting pertaining to criteria for the hiring process for legal services.

Motions:
Motion to amend the main motion for services to go through January 2015 with the option to renew on a monthly basis.	-
Vote Results
Motion: Janice Kerekes
Second:

Motion Minutes: Motion failed for lack of a second.

Motions:
Motion to approve the main motion for approval of the Letter of Engagement.	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Nay
Johnna McKinnon	- Aye
Carol Studdard	- Nay

6. Approve Contract for Paralegal Services

Attachment: 12-8-14 Contract for Paralegal Services.pdf
Minutes: Motion to approve by Mrs. Condon, seconded by Mrs. Gilhousen.  Board discussion followed.

Motions:
Motion to amend the main motion by adding a statement to the contract for termination at the will of either party at any time, and to strike  "with sixty (60) days written notice."	- PASS
Vote Results
Motion: Elizabeth Condon
Second: Ashley Gilhousen
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Motions:
Motion to approve the main motion for approval of the contract for paralegal services with the noted changes.	- PASS
Vote Results
Motion: Johnna McKinnon
Second: Carol Studdard
Elizabeth Condon	- Aye
Ashley Gilhousen	- Aye
Janice Kerekes	- Nay
Johnna McKinnon	- Aye
Carol Studdard	- Nay

7. Comments

Minutes: Superintendent Van Zant clarified statements made earlier in the meeting.  He stated for the record that he and Mr. Sikes had never served together in the military or National Guard.

8. Comments

Minutes: 

Board members made positive comments about the recent Florida School Boards Association meeting they all attended in Tampa and that they look forward to working together in unity as board members.

Mrs. Kerekes stated that anytime there are agenda items of importance, she felt they should be taken up during the Regular meeting that is held in the boardroom at Fleming Island.